As a property owner, it is best to keep your tenant on board with keeping your Miami rental property clean. This is important since the value of your property is dependent on its overall condition. However, some tenants do not value the discipline of cleaning and maintaining the property. Failing to check up on your tenants may result in finding cleanliness is an issue once it becomes a much bigger problem.
Regular property inspections are an integral part of the property management process. But just like in the many aspects of owning rental properties, there are different ways to carry out property inspections. Knowing why inspections are important, how to create and carry out an inspection schedule, and how to talk with your tenant about cleanliness are all things that a successful property owner needs to know.
Regular property inspections must be performed for these reasons: It provides valuable insight if your tenant honors the terms of the lease as well as quickly catching any developing problems. Tenants naturally have different ideas about cleanliness. A dirty house or yard may or may not be a concern for some people. Some would feel that the cleanliness of the home is none of your business. However, this is definitely not true. A dirty house or yard can create serious problems such as structural damage, bad odors, pest infestations, and more. If these issues are not addressed early, you could end up with expensive repairs and drain the security deposit.
Since property inspections are important, it is vital that it should also be done in an organized manner. As a property owner, you have several different kinds of inspections in your property management toolbox. The move-in inspection can help you establish a baseline for your property’s condition, helpful if you need to assess wear and tear or property damage later on. Then there are the drive-by inspections that allow you to drive pass your rental property to see if there are visible issues with the property’s exterior.
But then the most important inspections are regular inspections for safety and cleanliness in the property’s interior. You should set the number of inspections that you should be doing each year. Some property owners inspect their units annually, while others check their rental house every three or six months. Annual inspections are common and are the most effective. Property owners can get the right assessment of the property’s condition while tenants do not need to endure undue hardship.
Remember that inspecting the property too often can be perceived as a constant intrusion and thus frustrates the tenants. However, if you have encountered cleanliness problems from your previous inspections, more frequent visits may be necessary until you are reasonably sure that your tenant is keeping your property clean. This is also true when you discover your tenant with an unauthorized pet or unauthorized people living in the house. With every inspection, document what you find in photos and writing.
Talking to tenants about cleanliness inspections may seem difficult but it doesn’t need to be. The best way to do this is to manage the tenant’s expectations about property inspections by adding an inspection schedule in the lease. The tenant must be properly notified before you visit the property and should know the purpose of your visit. Establishing good communication with your tenant can make your property inspections much easier for everyone, and help you check the property as needed.
If there is a need for a tenant to clean up the property, the request ought to be done in writing. By giving clear requests and a detailed list of tasks, you and your tenant know what to expect. Also, take photographs as it makes any potential case stronger by creating a paper trail.
When done routinely and appropriately, regular property inspections can help you make sure that your tenants are keeping your rental property clean. When tenants are aware that you are hands-on on these things, you give them a stronger incentive in keeping your property tidy.
Need help coming up with a lease, or maybe you’d rather not deal with your tenants at all? Feel free to reach out to Real Property Management Asset Solutions and talk to one of our property managers at 954-889-5627 or contact us online.
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